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Program Assistant

Program Assistant
  
ORGANIZATION OVERVIEW 
  
With more than $1.3 billion in assets, The San Francisco Foundation is one of the largest community foundations in the country. The Foundation is committed to expanding opportunity and ensuring a more equitable future for all in the Bay Area. Working closely donors, the Foundation distributed nearly $100 million to nonprofit organizations last year. The San Francisco Foundation serves San Francisco, Alameda, Contra Costa, Marin, and San Mateo Counties. 
  
REPORTS TO: Director of Strategic Learning and Evaluation 
  
POSITION SUMMARY: The Program Assistant provides overall administrative, operational, and process support for the Team within the Foundation’s Program Department. This is a fully skilled assistant level position. 
  
RESPONSIBILITIES 

  • This position provides administrative support to the Director of Strategic Learning and Evaluation: 
  • Assists in creating learning opportunities for staff. This includes: scheduling meetings, drafting and disseminating agendas, organizing and sharing resources, ordering supplies and food (as needed), setting up space, and taking, organizing and disseminating notes. 
  • Supports multiple projects by creating timelines, flagging potential conflicts, and tracking deadlines, processes and tracks project expenses, processing consulting and vendor contracts and invoices, establishes and maintains systems to save and track versions of correspondence and files. 
  • Supports staff communication which includes drafting emails, creating power point presentations, charts and graphs, and administering staff/partner surveys. 
  • Manages calendar/scheduling, travel arrangements, expense reimbursement, and other administrative support services for the Director. 
  • Supports data-driven grantmaking by generating on demand reports needed to inform decisions. 
  • Trains new team members on administrative procedures. Provides back-up support to other Program Assistants.  

QUALIFICATIONS 

 

  • A minimum of three years of solid administrative experience providing support and working on a team. 
  • Solutions-oriented: Strong problem-solving skills, willingness to take initiative, and ability to quickly take corrective action to address problems when they arise. 
  • Commitment to quality: Consistently produce high quality work with attention to detail. Use technology and adjust processes to increase effectiveness and efficiencies. 
  • Highly-organized: Ability to be both detailed oriented, juggle competing demands, and meet deadlines. 
  • Team-orientation: Works well independently while balancing the needs of the team with individual workload. 
  • Data and Research: Ability to conduct and synthesize literature reviews related to major initiatives and pull and organize public data. 
  • Visual communication: A good sense of ascetics with an ability to turn ideas, concepts, and data into engaging and easily accessible visualizations.  
  • Written communication: Ability to draft and copy edit staff communication, training material, and other content. 
  • Equity Alignment: Deep and exhibited committed to racial equity. 
  • Knowledge of Results Based Accountability and familiarity with local non-profit sector and data analyses a plus. 
  • Undergraduate degree required.  


TECHNICAL SKILLS: Requires strong computer skills specifically in Microsoft applications (Word, Excel, Outlook, and PowerPoint), project management software such as BaseCamp or TeamWork, survey administration tools such as Survey Monkey, data visualization tools such as Advanced Excel and Tableu, and database applications. Familiarity with using Fluxx a plus. 
  
COMPENSATION: Commensurate with background and experience in addition to a very competitive benefits package.

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