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Program Assistant, FAITHS & Multicultural Fellowship

ORGANIZATION OVERVIEW

With more than $1.3 billion in assets, The San Francisco Foundation is one of the largest community foundations in the country. The Foundation is committed to expanding opportunity and ensuring a more equitable future for all in the Bay Area. Working closely donors, the Foundation distributed nearly $100 million to nonprofit organizations last year. The San Francisco Foundation serves San Francisco, Alameda, Contra Costa, Marin, and San Mateo Counties.

REPORTS TO: FAITHS Program Manager and Multicultural Fellowship Officer

PROGRAM OVERVIEWS

The FAITHS Program was founded in 1993 on the premise that congregations and other faith-based organizations are among philanthropy’s strongest partners in the effort to build strong, healthy, and equitable communities. Since its inception, FAITHS has built an interfaith network of more than 600 congregations, faith-based agencies, and community organizations that address critical community issues in the five Bay Area counties that The San Francisco Foundation serves (Alameda, Contra Costa, Marin, San Francisco, and San Mateo). The FAITHS Program aims to enhance the work of faith-based organizations that deliver services or advocate for their communities. FAITHS achieves this by connecting faith-based organizations with support from nonprofits and foundations. FAITHS provides technical and financial assistance to faith-based organizations and holds educational and policy briefings and trainings for faith community leaders. FAITHS serves as a bridge between the philanthropic community and the faith-based community.

The Multicultural Fellowship was founded in 1982 to increase diversity in the philanthropic, nonprofit, and public sectors by providing leadership opportunities to young professionals of color. The program supports emerging and early-career professionals by offering them the knowledge and experience to broaden their professional exposure and network. For over 30 years, this has been a hallmark program of The San Francisco Foundation, generating an inspiring and impressive network of Alumni. The Multicultural Fellowship program is at an exciting moment and will be looking closely at redesigning its curriculum and refining its goals as to align with the Foundation's new strategy to advance racial and economic equity. The Multicultural Fellowship supports both current Fellows, as well as, the Alumni Network to grow the potential of building a more equitable Bay Area. To learn more, please visit the Multicultural Fellowship Page on our website.

POSITION SCOPE & RESPONSIBILITIES

Provide administrative support to the FAITHS Program Manager and the Multicultural Fellowship Officer.

General Administrative Support:

  • Coordinates paperwork flow including correspondence, mail, and interoffice communications.
  • Assists with calendar/scheduling, travel arrangements, expense reimbursements and other administrative support services for both the FAITHS Program and Multicultural Fellowship Program leads.
  • Acts as primary information contact responding to intra-office and public inquiries and requests for information and redirects inquiries and requests as appropriate.
  • Processes consulting and vendor contracts and invoices. Files expense reimbursements, expense reports, check requests and tracks department expenses and payments.
  • Supports and assists the programs with mailings, surveys, and project research.
  • Trains new team members on administrative procedures. Works collaboratively and provide back-up support to other administrative staff as needed. 
  • Handles administrative details associated with the two programs including preparing and distributing notices, agendas, meeting materials, minutes, information or reports, etc.
  • Creates standard and customized reports utilizing several different applications/databases. Participates in staff meetings, professional development activities, internal committees, and cross-departmental projects as appropriate.

Grantmaking Support:

  • Assists in creating timeline for grant program(s) and has primary responsibility for managing the timeline to ensure the process stays on track. 
  • Responds to grantseeker questions related to TSFF grantmaking systems, timelines, forms completion and processes.
  • Reviews and/or tracks grantee submissions to ensure completeness and timely submissions and acquires missing documentation as needed. 
  • Accurately completes coding and information updates in the Foundation’s grantmaking and customer relations management (CRM) systems.
  • Creates draft requests for waivers and expedite memos for review by corresponding supervisor.
  • Creates standard and customized reports utilizing several different applications/databases.
  • Assists in training new team members on grantmaking systems and processes.
  • Provides back-up support to Program Assistants and staff colleagues as appropriate. 
  • Conducts grantee/org research in support of donor stewardship and cultivation.
  • Updates specific areas of the TSFF website for the programmatic team.

Convening/Event Support:

  • Has primary responsibility for all logistical support for large and small meetings, convenings, and events including working with caterers, reserving facilities, setting up meetings,  mailing invitations, managing mailing lists, developing speaker and attendee profiles, and managing registration and other on-site logistical activities.

Project Support:

  • Provides administrative support and coordination of specific tasks as assigned by a supervisor for ongoing or time-limited projects or programs within the core program team. 

QUALIFICATIONS

  • Minimum of three years professional administrative support experience in a team oriented organization
  • Ability to learn efficiently with exceptional attention to detail and follow-through; proven ability to effectively juggle multiple tasks, prioritize, and meet deadlines is required  
  • Works well under minimal supervision by taking initiative, ensuring successful project management, and timely completion of all tasks. Ease in producing quality work in a high-production environment. Knowledge of basic finance and accounting practices.
  • Experience working in community, e.g., outreach, engagement, and support; experience working in the faith community highly desired.
  • Comfortable working in a variety of racial and economic settings, including multicultural and an array of faith traditions.
  • Experience and/or interest in contributing to employee development and building curriculum
  • Creative, self-assured individual with outstanding interpersonal skills.
  • Undergraduate degree strongly preferred.
  • Strong oral and written communication skills.

TECHNICAL SKILLS

  • Proficiency in the Microsoft environment including Outlook, Word, Excel, PowerPoint
  • Experience in using Raiser’s Edge and/or other database programs
  • Knowledge or experience using project management tools, such as Asana or Slack
  • Flexibility to quickly learn new applications as they are introduced into the work environment

 

COMPENSATION: Commensurate with background and experience in addition to a very competitive benefits package.

The San Francisco Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply.

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